Microsoft has introduced a new Merge Formatting option in Word to simplify the task of copying and pasting text. This feature allows users to paste text with different formatting into their document without altering the existing formatting. The pasted text will automatically match the font, size, and style of the surrounding text, resulting in a visually consistent document.
According to Microsoft, the Merge Formatting option was implemented based on feedback from users who encountered formatting issues when pasting text. Previously, pasting text with different formatting would often disrupt the formatting of the document. This issue has been addressed with the new option, which ensures that the pasted text seamlessly integrates with the target document.
The Merge Formatting option retains the original formatting elements such as underlining, bolding, table structure, and lists. Users can choose to apply the Merge Formatting option by right-clicking and selecting it from the pasting options or by using the default keyboard combination, Ctrl+V.
To set Merge Formatting as the default pasting option, users can navigate to File > Options > Advanced > Cut, Copy, and Paste and select the ‘Merge formatting from the drop-down menu under ‘Pasting from other programs’. This ensures that all pasted text will automatically match the formatting of the document, eliminating the need for manual formatting adjustments.
The Merge Formatting option is currently available for users with versions 2405 (Build 17624.20000) or later on their PCs. It is not yet available for Mac or web users, but Microsoft has stated that it hopes to extend the feature to these platforms in the future.
The introduction of the Merge Formatting option demonstrates Microsoft’s commitment to user feedback and its efforts to enhance productivity within its software applications.
