How to Print PowerPoint Slides with Notes: A Step-by-Step Guide

PowerPoint’s Presenter View is a fantastic feature for delivering engaging presentations. It allows you to see your notes on your computer screen while your audience only sees the presentation itself. However, if you’re concerned about technical glitches or prefer not to be tied to your computer, printing your presentation with notes is a great alternative. This provides a physical copy with both your slides and speaker notes, offering a reliable backup for your presentation.

Let’s delve into how to print PowerPoint slides with notes across different platforms: Windows, Mac, and even directly from the web.

Printing PowerPoint Slides with Notes on Windows

1.

Open PowerPoint

and navigate to the presentation you wish to print.

2. Click on the

File

tab at the top of the PowerPoint window.

3. Select

Print

and choose your desired printer from the

Printer

drop-down menu (if necessary).

4. In the first drop-down box labeled

Settings

, select which slides you want to print. You have the option to print all slides, the current slide, or a specific range.

5. Click on the next drop-down box labeled

Print layout

and select

Notes page

. This will display a preview of your printed output on the right side of the screen.

6. Make any further adjustments to your printing settings, such as changing the orientation from Portrait to Landscape or switching from Color to Grayscale.

7. Finally, click

Print

to initiate the printing process.

Printing PowerPoint Slides with Notes on Mac

The steps for printing slides with notes on Mac are very similar to those on Windows.

1. Open

PowerPoint

on your Mac and access the presentation you want to print.

2. From the menu bar, click

File > Print

.

3. In the pop-up window, choose your printer from the

Printer

drop-down box at the top (if needed).

4. Decide which slides you’d like to print. You have the options to print all slides, specific slide numbers, selected slides, or a custom range.

5. Click on the

Layout

drop-down box and select

Notes

. A preview of your print output will appear on the left side of the window.

6. Optionally, adjust any other desired settings such as

Orientation

,

Output

, or

Scale

.

7. Click

Print

to start printing your presentation.

Printing PowerPoint Slides with Notes on the Web

Printing from PowerPoint on the web is a straightforward process.

1. Visit

PowerPoint on the web

, sign in to your account, and open your presentation.

2. Click on the

File

tab.

3. Select

Print

and choose

Print notes pages

.

4. A small pop-up window will appear. Choose

Open PDF

to view your presentation file.

5. Depending on your web browser, you can either click the

Print

button or download the PDF file to print it on your computer.

PowerPoint offers a wealth of features, including the ability to embed videos in your presentations. To create presentations that truly stand out, be sure to follow PowerPoint best practices and incorporate visual elements to enhance your message.